💰 Payroll Manager | Boba Bhai Hiring
🏢 Company: Boba Bhai
🔥 Full Time
📝 Job Description
Boba Bhai is a fast-growing QSR brand bringing together Korean-inspired food, bubble tea and youth culture. As the organisation scales across cities and teams, it is building robust systems and processes to support its growth.
Boba Bhai is looking for a Payroll Manager to take end-to-end ownership of payroll and statutory compliance across the organisation, ensuring employees are paid accurately and on time while maintaining strong compliance with applicable labour laws.
The Payroll Manager will own the complete payroll lifecycle across corporate, store, kitchen and frontline employees. The role requires strong practical knowledge of Indian payroll regulations, PF, ESI, Professional Tax, TDS, Labour Welfare Fund and other applicable statutory requirements, along with the ability to independently manage payroll operations across multiple locations.
🎯 Key Responsibilities
1. 💰 End-to-End Payroll
- Own the complete monthly payroll process from payroll inputs through salary processing and disbursement.
- Manage payroll for corporate and multi-location retail/store employees.
- Validate attendance, leave, overtime, incentives, reimbursements, new joiners, exits, transfers, increments and other payroll inputs.
- Ensure accurate and timely salary processing every month.
- Establish robust payroll controls and approval processes.
2. 📋 PF, ESI & Statutory Compliance
- Own and ensure timely compliance under the Employees' Provident Funds & Miscellaneous Provisions Act, 1952 and applicable EPFO regulations.
- Manage EPF contributions, UAN creation/linking, transfers, withdrawals and employee PF-related queries.
- Own compliance under the Employees' State Insurance Act, 1948 and applicable ESIC regulations.
- Ensure correct ESI eligibility determination, employee registration, contribution calculation and monthly compliance.
- Manage Professional Tax, Labour Welfare Fund, TDS and other applicable payroll-related statutory requirements across relevant states.
- Track statutory due dates and ensure timely payments and filings.
- Stay updated on changes in PF, ESI, tax and labour regulations and implement necessary changes in payroll processes.
- Coordinate with statutory consultants and authorities where required.
- Maintain complete documentation and records for statutory audits, inspections and assessments.
3. 🌐 Multi-State Payroll Compliance
- Manage payroll and statutory requirements across different states as Boba Bhai expands.
- Understand state-specific requirements relating to Professional Tax, Labour Welfare Fund, minimum wages, working hours, leave, holidays and other applicable employment regulations.
- Ensure payroll practices remain compliant as new stores and locations are added.
4. 🔄 Payroll Inputs & Reconciliation
- Coordinate with People, Finance and Operations teams to collect monthly payroll inputs.
- Reconcile payroll data with attendance, HRMS and employee master data.
- Validate payroll calculations before processing.
- Reconcile payroll with bank payments and Finance records.
- Investigate and resolve discrepancies proactively.
5. 👥 Employee Payroll Support
- Act as the primary point of contact for employee payroll queries.
- Resolve issues relating to salary, deductions, PF, ESI, TDS, payslips, reimbursements and statutory benefits.
- Handle payroll-related employee grievances professionally and within defined timelines.
- Educate employees on PF, ESI and other statutory benefits where required.
6. 🤝 Payroll Vendor Management
- Manage external payroll processors, statutory consultants and compliance vendors.
- Review and validate vendor calculations, filings and reports rather than relying solely on vendor submissions.
- Ensure vendors meet agreed timelines and accuracy standards.
- Coordinate with vendors for statutory filings, registrations, inspections and other requirements.
7. 📊 Payroll Accounting & Finance
- Work closely with Finance on monthly payroll accounting and closing.
- Prepare payroll journals and payroll-related accounting inputs.
- Reconcile salary payable, statutory liabilities and payroll-related ledgers.
- Support audits and provide payroll documentation and reconciliations when required.
- Assist with manpower cost analysis and payroll forecasting.
8. 📈 Payroll MIS & Reporting
- Prepare monthly payroll MIS for People, Finance and leadership.
- Track headcount, employee costs, statutory liabilities, overtime, incentives and other payroll metrics.
- Provide location/function-wise manpower cost analysis.
- Identify unusual trends, errors, leakages or potential compliance issues and proactively flag them.
9. ⚙️ Payroll Systems & Process Improvement
- Maintain accurate employee master data and payroll records.
- Ensure approved salary revisions, promotions and incentives are correctly reflected in payroll.
- Build SOPs and monthly payroll checklists.
🎓 Eligibility / Qualifications
- Strong practical knowledge of Indian payroll regulations.
- Knowledge of PF, ESI, Professional Tax, TDS, Labour Welfare Fund and other applicable statutory requirements.
- Ability to independently manage payroll operations across multiple locations.
- Experience handling payroll for corporate and multi-location retail/store employees is relevant to the role.
- Strong understanding of payroll inputs, reconciliation, statutory compliance and payroll controls.
- Experience coordinating with Finance, People and Operations teams.
🛠️ Key Skills
- End-to-End Payroll Management
- PF / EPF Compliance
- ESI / ESIC Compliance
- Professional Tax
- TDS
- Labour Welfare Fund
- Multi-State Payroll Compliance
- Payroll Reconciliation
- Payroll Accounting
- Payroll MIS & Reporting
- Payroll Vendor Management
- HRMS & Employee Master Data
- Statutory Compliance
- SOP & Process Improvement
🎁 Benefits
- Opportunity to take ownership of end-to-end payroll operations.
- Exposure to multi-location payroll and statutory compliance.
- Opportunity to work closely with People, Finance and Operations teams.
- Exposure to payroll accounting, MIS, workforce cost analysis and forecasting.
- Opportunity to contribute to payroll process improvement and SOP development.
🚀 Why Join Boba Bhai?
- Work with a fast-growing QSR brand expanding across multiple cities.
- Own a critical payroll function supporting corporate, store, kitchen and frontline employees.
- Gain exposure to multi-state payroll and statutory compliance.
- Work across People, Finance and Operations functions.
- Contribute to building robust payroll systems and processes during a period of rapid growth.
⭐ Core Skills
Payroll Management | PF | ESI | Professional Tax | TDS | Labour Welfare Fund | Statutory Compliance | Multi-State Payroll | Payroll Reconciliation | Payroll Accounting | Payroll MIS | HRMS | Vendor Management
🎯 Interview Preparation
- Revise the complete monthly payroll lifecycle from inputs through salary processing and disbursement.
- Be prepared to discuss PF, EPF, UAN and applicable EPFO processes.
- Revise ESI eligibility, registration, contribution calculation and monthly compliance.
- Prepare for questions on Professional Tax, TDS, Labour Welfare Fund and multi-state compliance.
- Be ready to explain payroll reconciliation with attendance, HRMS, employee master data, bank payments and Finance records.
- Prepare examples of resolving payroll discrepancies and employee payroll queries.
- Be prepared to discuss payroll vendor management and statutory filing validation.
- Understand payroll accounting, payroll journals, statutory liabilities and payroll-related ledgers.
- Prepare examples of payroll MIS, manpower cost analysis and identifying payroll errors or compliance issues.
- Be ready to discuss payroll controls, SOPs and process improvement.
📩 How to Apply
Interested and eligible candidates can apply online through the official Boba Bhai careers page.