🏢 Company:
Synthite Industries Pvt. Ltd.
Hiring
📄 Job Description
Synthite Industries Pvt. Ltd. is looking for a dynamic, highly driven and business-oriented professional to join its leadership team as Executive Assistant to the Chief Operating Officer (COO) in Kochi, Kerala.
This is NOT a traditional Secretary / Personal Assistant role. The position is designed for someone who can work closely with the COO as a business partner, execution catalyst and strategic support resource.
The ideal candidate should be able to understand business priorities, drive follow-ups, coordinate across functions and ensure that key initiatives move from discussion to execution.
🛠 Key Responsibilities
- Work closely with the COO on strategic and operational priorities.
- Track key business initiatives, action points and critical deliverables.
- Coordinate with multiple functions and ensure timely execution.
- Prepare management reports, MIS, dashboards and presentations.
- Analyse business data and provide meaningful insights to support decision-making.
- Participate in leadership meetings and drive closure of agreed action points.
- Support the COO in strategic projects and cross-functional initiatives.
- Conduct follow-ups with stakeholders and monitor progress against timelines.
- Identify gaps, bottlenecks and opportunities for improvement.
- Support business reviews, performance monitoring and management presentations.
- Handle confidential and business-critical information with a high degree of professionalism.
- Act as an effective bridge between the COO and internal stakeholders.
🎓 Eligibility Criteria
- Dynamic, energetic and intellectually curious professional.
- Strong analytical and problem-solving abilities.
- Excellent communication and stakeholder-management skills.
- Ability to work independently and take ownership.
- Highly organised and execution-oriented.
- Strong proficiency in MS Excel, PowerPoint and business reporting.
- Ability to understand business beyond just an HR/administrative perspective.
- Comfortable working with senior leadership and multiple functions.
- Strong sense of urgency and follow-through.
- Ability to handle ambiguity, multitask and work in a fast-paced environment.
- MBA in Operations preferred.
- BE/BTech in Mechanical or Chemical Engineering preferred.
⭐ Key Skills
- Executive Assistance
- COO / Senior Leadership Support
- Business Operations
- Strategic Planning Support
- Business Analytics
- Data Analysis
- MIS Reporting
- Management Reporting
- Dashboards & Presentations
- Stakeholder Management
- Cross-functional Coordination
- Project Management
- Follow-up & Execution
- MS Excel
- MS PowerPoint
- Problem Solving
- Business Process Improvement
💰 Benefits
- Opportunity to work closely with the Chief Operating Officer.
- Exposure to strategic and operational business priorities.
- Opportunity to work across multiple business functions.
- Hands-on exposure to management reporting, MIS, dashboards and business analytics.
- Opportunity to contribute to strategic projects and cross-functional initiatives.
- Exposure to senior leadership decision-making and business execution.
⭐ Why Join?
- Work directly with senior leadership as a strategic support resource.
- Gain exposure to strategy, business operations and execution.
- Work on critical business initiatives and cross-functional projects.
- Develop strong business analytics and management reporting capabilities.
- Opportunity to build a career at the intersection of strategy, business and execution.
- Gain exposure to high-impact decision-making and organizational priorities.
🧠 Core Skills Required
- Strategic Support: Ability to understand strategic and operational priorities and support the COO in execution.
- Business Acumen: Ability to understand business beyond a traditional HR or administrative perspective.
- Execution: Strong follow-through and ability to move initiatives from discussion to execution.
- Analytics: Ability to analyse business data and provide meaningful insights for decision-making.
- Management Reporting: Strong proficiency in MS Excel, PowerPoint, MIS, dashboards and business reporting.
- Stakeholder Management: Ability to coordinate across multiple functions and work comfortably with senior leadership.
- Project Coordination: Ability to support strategic projects and cross-functional initiatives while tracking timelines and deliverables.
- Problem Solving: Strong analytical and problem-solving skills with the ability to identify gaps, bottlenecks and improvement opportunities.
- Ownership: Ability to work independently, take ownership and operate with a strong sense of urgency.
- Adaptability: Ability to handle ambiguity, multitask and perform effectively in a fast-paced environment.
🎤 Interview Preparation
- Prepare examples demonstrating your analytical and problem-solving abilities.
- Be ready to explain how you manage multiple priorities and deliverables.
- Prepare examples of coordinating across multiple functions.
- Revise MS Excel, PowerPoint, MIS and business reporting capabilities.
- Be prepared to discuss dashboards and management presentations you have worked on.
- Prepare examples of analysing business data and generating actionable insights.
- Be ready to discuss stakeholder management and senior leadership interaction.
- Prepare examples where you identified gaps, bottlenecks or improvement opportunities.
- Highlight situations where you took ownership and drove an initiative through to execution.
- Be prepared to explain how you handle ambiguity, multitasking and fast-paced environments.
- Highlight your MBA in Operations or BE/BTech in Mechanical/Chemical Engineering, if applicable.
📩 How to Apply
If you believe you have the capability to work closely with senior leadership and want to build your career at the intersection of strategy, business and execution, you can share your updated resume with the hiring team.
📌 Email: [ranjithmenon@synthite.com](mailto:ranjithmenon@synthite.com)