🏢 Company: Aims Healthcare
🚨 HIRING NOW
📝 Job Description
Aims Healthcare is hiring a Secretary / Executive Assistant for its Dubai, UAE location. The role involves office administration, coordination, documentation, communication, scheduling and supporting management with day-to-day administrative activities.
Candidates should have 3+ years of experience, strong computer and MS Office skills, excellent documentation abilities and good communication and interpersonal skills. UAE healthcare experience will be an advantage.
📋 Key Responsibilities
- Manage day-to-day office administration and coordination.
- Maintain records, reports, files and documentation.
- Handle emails, correspondence and official communication.
- Prepare reports, presentations and Excel sheets.
- Coordinate with management, employees and external parties.
- Support scheduling of meetings, appointments and administrative activities.
- Monitor office requirements and ensure smooth daily operations.
- Assist management with administrative and coordination tasks.
🎓 Eligibility Criteria
- Minimum 3+ years of experience.
- Previous experience in office administration / coordination.
- Excellent computer skills.
- Proficiency in MS Office, Excel, Word and PowerPoint.
- Strong email and documentation skills.
- Good communication and interpersonal skills.
- Well-organized, responsible and detail-oriented.
- Ability to multitask and work independently.
- UAE healthcare experience will be an advantage.
- Immediate joiners only.
🛠️ Key Skills
- Office Administration
- Executive Assistance
- Administrative Coordination
- MS Office
- Microsoft Excel
- Microsoft Word
- Microsoft PowerPoint
- Email Management
- Documentation
- Report Preparation
- Scheduling
- Communication Skills
- Interpersonal Skills
- Multitasking
⭐ Role Highlights
- Secretary / Executive Assistant opportunity with Aims Healthcare.
- Location: Dubai, UAE.
- Requires 3+ years of relevant experience.
- UAE healthcare experience is an advantage.
- Immediate joiners only.
🤝 Role Focus
- Day-to-day office administration and coordination.
- Management support and administrative coordination.
- Records, reports, files and documentation management.
- Email and official correspondence handling.
- Meeting and appointment scheduling.
- Monitoring office requirements and daily operations.
🧠 Core Skills Required
- Office Administration: Ability to manage day-to-day administrative and coordination activities.
- MS Office: Strong proficiency in Microsoft Office applications including Excel, Word and PowerPoint.
- Documentation: Ability to maintain records, files, reports and official documentation.
- Email Communication: Strong email and official correspondence skills.
- Reporting: Ability to prepare reports, presentations and Excel sheets.
- Scheduling: Ability to coordinate meetings, appointments and administrative activities.
- Communication: Good communication and interpersonal skills.
- Organization: Well-organized, responsible and detail-oriented approach.
- Multitasking: Ability to handle multiple administrative responsibilities.
- Independence: Ability to work independently when required.
🎯 Interview Preparation
- Be prepared to discuss your previous office administration and coordination experience.
- Highlight your proficiency in MS Office, Excel, Word and PowerPoint.
- Be ready to explain your experience managing emails, records and documentation.
- Prepare examples of report, presentation and Excel sheet preparation.
- Be prepared to discuss meeting and appointment scheduling experience.
- Highlight your communication, organization and multitasking abilities.
- Candidates with UAE healthcare experience should highlight it clearly.
- Immediate joiners should clearly mention their availability.
📩 How to Apply
Interested candidates can send their updated CV to:
📧 felix.thadevoos@aimshealthcare.ae
Important: Immediate joiners only.