🚀 Executive Assistant | Chai Break Hiring in Kolkata
🏢 Company: Chai Break
Executive Support & Administration Hiring
📄 Job Description
Chai Break is hiring an Executive Assistant for its Hastings, Kolkata location. The role is ideal for a highly organized, detail-oriented professional who can provide high-level administrative and operational support while helping leadership manage priorities effectively.
Candidates with previous Executive Assistant experience are encouraged to apply. Professionals with relevant backgrounds in administration, process coordination, or similar coordination-focused roles may also be considered. Strong Advanced Excel skills are mandatory for this opportunity.
🛠 Key Responsibilities
- Provide high-level administrative and operational support to leadership
- Coordinate meetings, schedules, follow-ups, and day-to-day priorities
- Prepare reports, trackers, dashboards, and business data using Advanced Excel
- Analyze data and create structured reports to support management requirements
- Maintain important documents, records, presentations, and management information
- Coordinate with internal teams and external stakeholders on behalf of leadership
- Track important tasks, action items, deadlines, and pending deliverables
- Support process coordination and ensure timely completion of assigned activities
- Manage multiple priorities effectively in a fast-paced work environment
- Handle confidential and sensitive business information with professionalism and discretion
🎓 Eligibility Criteria
- Prior experience as an Executive Assistant is preferred
- Candidates from Administrative or Admin Executive roles may also apply
- Professionals working as Process Associates, Process Coordinators, or in similar coordination roles are encouraged to apply
- Advanced Microsoft Excel knowledge is mandatory
- Strong organizational and coordination skills
- Good communication and stakeholder management abilities
- Proficiency in Microsoft Office and/or Google Workspace
- Ability to manage multiple priorities and deadlines efficiently
- High level of professionalism, discretion, and confidentiality
⭐ Key Skills
- Advanced Microsoft Excel
- Executive Assistance
- Administrative Support
- Data Analysis & Reporting
- MIS Reporting
- Process Coordination
- Stakeholder Management
- Microsoft Office
- Google Workspace
- Time & Priority Management
💰 Benefits
- Opportunity to work closely with business leadership
- Exposure to administrative, operational, and management processes
- Opportunity to use Advanced Excel and analytical skills in a business environment
- Cross-functional exposure through coordination with multiple stakeholders
- Career development opportunities in executive support, administration, and business operations
⭐ Why Join Chai Break?
- Work in a dynamic and fast-paced business environment
- Gain direct exposure to leadership and business decision-making processes
- Build expertise in executive coordination, reporting, and operational support
- Apply Advanced Excel skills to real-world reporting and business analysis
- Develop transferable skills across administration, operations, and stakeholder management
🧠 Core Skills Required
- Advanced Excel: Strong hands-on knowledge of formulas, PivotTables, data analysis, reporting, and organizing large datasets.
- Executive Support: Ability to provide structured administrative and operational assistance to senior leadership.
- Organization & Coordination: Strong capability to manage schedules, tasks, follow-ups, documentation, and multiple priorities.
- Data & MIS Reporting: Ability to prepare accurate reports, trackers, summaries, and management information using Excel.
- Stakeholder Management: Ability to communicate and coordinate professionally with internal teams, leadership, and external stakeholders.
- Time Management: Ability to prioritize competing requirements and ensure important deadlines are met.
- Communication: Strong written and verbal communication skills for effective professional coordination.
- Confidentiality: High level of professionalism and discretion while handling sensitive business and leadership information.
🎤 How to Prepare for the Interview
- Revise Advanced Excel concepts including PivotTables, lookup functions, logical formulas, conditional functions, data cleaning, and reporting.
- Be prepared to explain how you have used Excel to analyze data or create management reports and trackers.
- Prepare examples of coordinating multiple tasks, meetings, stakeholders, or deadlines simultaneously.
- Be ready to discuss how you prioritize urgent and important tasks when supporting senior leadership.
- Prepare examples demonstrating confidentiality and professional handling of sensitive information.
- Review Microsoft Office and Google Workspace tools commonly used for documentation, communication, scheduling, and collaboration.
- Be prepared for a practical Excel assessment, as Advanced Excel is a mandatory requirement for this role.
- Demonstrate attention to detail, structured thinking, communication skills, professionalism, and a proactive approach during the interview.
📩 How to Apply
Interested candidates who meet the requirements can submit their application through the application form below. Candidates should ensure that their resume clearly highlights relevant Executive Assistant, administration, coordination, MIS reporting, and Advanced Excel experience.