🏢 Company: Not Specified
📢 HIRING | DEPUTY MANAGER – ADMINISTRATION
📝 Job Description
We are looking for an experienced Deputy Manager – Administration to manage and drive Administration & Facility Management operations across Corporate Office and Real Estate Project Sites in Bengaluru.
The role involves managing facility operations, vendors, contracts, maintenance, procurement, compliance, security, MIS reporting, project mobilization, and administration teams across multiple locations.
📋 Key Responsibilities
- Manage day-to-day Administration & Facility Operations.
- Oversee Housekeeping, Security, Pantry, Front Office & Support Staff.
- Manage Project/Site Office Administration.
- Manage vendors and contracts, including SLA monitoring and negotiations.
- Oversee facility maintenance, AMC, repairs, and preventive maintenance.
- Manage procurement, budgeting, and administrative cost control.
- Ensure statutory & labour compliance related to Administration.
- Manage Security, CCTV, Access Control, and Emergency Preparedness.
- Manage vehicles and related administration activities.
- Conduct regular audits and inspections and ensure timely closure of issues.
- Prepare MIS, dashboards, budgets, and management reports.
- Support new project mobilization and site/office setup.
- Coordinate with HR, Finance, IT, Projects, Procurement, Legal, and other departments.
- Lead the Administration team and ensure effective manpower utilization.
🎓 Eligibility Criteria
- Graduate / Postgraduate.
- 8+ years of experience in Administration & Facility Management.
- Real Estate / Construction / Infrastructure industry experience is preferred.
- Strong knowledge of vendor management, facility operations, and compliance.
- Good communication, negotiation, and stakeholder management skills.
- Ability to manage multiple locations and project sites.
- Strong ownership and problem-solving skills.
- Strong team management skills.
🛠️ Key Skills
- Administration Management
- Facility Management
- Facility Operations
- Vendor Management
- Contract Management
- SLA Monitoring
- Facility Maintenance
- AMC Management
- Procurement & Budgeting
- Cost Control
- Statutory & Labour Compliance
- Security Management
- CCTV & Access Control
- Emergency Preparedness
- Vehicle Management
- Audits & Inspections
- MIS & Dashboards
- Team Management
- Stakeholder Management
🎁 Benefits
- Opportunity to manage Administration & Facility Management operations.
- Exposure to Corporate Office and Real Estate Project Sites.
- Opportunity to manage multiple locations and project sites.
- Exposure to vendor, facility, compliance, procurement, and administration functions.
- Opportunity to lead an Administration team.
⭐ Why Join?
- Opportunity to work across Corporate Office and Real Estate Project Sites.
- Exposure to end-to-end Administration and Facility Management.
- Opportunity to manage vendors, facilities, compliance, procurement, and project mobilization.
- Opportunity to lead the Administration team and manage multiple locations.
🎯 Core Skills Required
- Administration: Ability to manage day-to-day Administration and Facility Operations.
- Facility Management: Strong knowledge of facility operations, maintenance, AMC, repairs, and preventive maintenance.
- Vendor Management: Experience in vendor and contract management, SLA monitoring, and negotiations.
- Compliance: Knowledge of statutory and labour compliance related to Administration.
- Security: Experience managing Security, CCTV, Access Control, and Emergency Preparedness.
- Procurement & Budgeting: Ability to manage procurement, budgets, and administrative cost control.
- Reporting: Ability to prepare MIS, dashboards, budgets, and management reports.
- Project Mobilization: Ability to support new project mobilization and site/office setup.
- Team Management: Ability to lead the Administration team and ensure effective manpower utilization.
- Stakeholder Management: Ability to coordinate with HR, Finance, IT, Projects, Procurement, Legal, and other departments.
🎤 Interview Preparation
- Prepare examples of managing Administration and Facility Management operations.
- Be ready to discuss your experience managing multiple locations and project sites.
- Prepare examples of vendor and contract management, SLA monitoring, and negotiations.
- Be ready to discuss facility maintenance, AMC, repairs, and preventive maintenance.
- Prepare examples of managing procurement, budgets, and administrative cost control.
- Be prepared to discuss statutory and labour compliance related to Administration.
- Highlight your experience with Security, CCTV, Access Control, and Emergency Preparedness.
- Prepare examples of conducting audits and inspections and closing identified issues.
- Be ready to discuss MIS, dashboards, budgets, and management reporting.
- Highlight your team management and stakeholder coordination experience.
📩 How to Apply
Interested candidates can share their updated CV along with the following details:
- Current CTC
- Expected CTC
- Notice Period
- Current Location
Share your updated CV at the email address below.
📧 Email: manjunatha.s@sumadhuragroup.com
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